Identifying and Correcting Anomalous Studies

Introduction

Use the Recent Anomalous Studies folder to perform daily administrative tasks.

  • The administrator should frequently monitor the Recent Anomalous Studies folder.
  • The Recent Anomalous Studies folder contains only anomalies that have occurred in the last seven days. To change the number of days, see your System Administrator.
  • Once fixed with a merge, anomalies are removed from the Recent Anomalous Studies folder automatically. Other anomaly fixes require the administrator to delete the anomaly manually.
  • The Recent Anomalous Studies folder allows the System Administrator to disregard false positive anomalies by deleting the anomaly message.

Prerequisites

You must have the Content Management privilege to access this tool through SWAT. Synapse logs all changes.

Steps

  1. Navigate to Admin > Anomalies by Type > Recent Anomalous Studies.
  2. Read the Anomaly Message in the Recent Anomalous Studies folder. The anomaly message contains the following three pieces of information:
    • The accession number of the anomalous study, located in the first column, Accession No.
    • The patient folder where the anomalous study currently resides, located in the second and third columns, Patient Name and Patient ID.
    • The names of the patient or patients related to the anomaly, located in the fifth column, Anomaly Information.
  3. Determine what information is in Synapse.
    • Navigate to the All Patients folder in Synapse.
    • Research all Synapse data related to the patient or patients and study or studies taken from the anomaly message in Step 2.
  4. Compare the data in Synapse to the data in RIS.
    • Compare the patient or patients and study or studies data taken from Synapse in Step 3 to the data in the RIS.
    • If the data in Synapse matches the data in RIS, then the data in Synapse is correct, and the anomaly is a false positive.
    • If there are discrepancies between Synapse and RIS, then the data in Synapse is incorrect or anomalous, and should be corrected.
  5. Determine the appropriate correction.
  6. Determine the Source and Destination by using the table in the Anomaly Corrections topic, determine the source and destination for the correction.
  7. Perform the correction.
    • Simultaneously display the source and destination for the correction on available monitor or monitors by using two Synapse sessions.
    • When you can display both source and destination, perform the correction.

Note:

It might be necessary to update patient or study data with RIS Scheduler. For example, Study Date/Time.

Additional Information

In terms of identifying anomalies, the following data fields are the most important fields:

Data Field

Description

Accession Number

The accession number of the study that has been flagged as anomalous.

Patient Name/Patient ID

The patient folder where the anomalous study currently resides.

Anomaly Type

The type of anomaly.

Anomaly Information

The detailed information about the anomalous study.

Related Links

Folder Hierarchy